Bid Proposals

Request for Proposals

Surry County Early Childhood Partnership (Smart Start) announces the availability of proposal packets for 2010-2011. Any agency or organization interested in providing service that meets an identified need in the areas of childcare, health, or family support for Surry County children 0-5 or of their parent (s) should call 786-1880 or come by the SCECP office at 803 West Pine Street, Suite 104, Mount Airy in the rear of the Pine Plaza. Packets and information as to content can be picked up during regular business hours (Monday - Friday: 8:00 am - 5:00 pm) beginning Monday, November 30, 2009 - December 31, 2009. Submission deadline is 4:00 pm Thursday, January 14, 2010.

Smart Start in Surry County intends to become invested in programs that:

Offer support and education to parents of young children 0-5
Improve the health of young children 0-5
Improve the quality of childcare
Make childcare more affordable and accessible
Unify and mobilize resources for families of young children 0-5
Provide economic support for low income and "working poor" families
Ensure that young children 0-5 are safe from violence
Upgrade the delivery of services for young children 0-5
Educate the community about the value of early services for young children 0-5
Enhance mental health and early intervention services

Bid Content

Pre-contracting information (on disk)
Smart Start Format for Activities - Full Activity Format and Logic Model (on disk). The following must complete the Full Activity Format: 1) All new activities; 2) All activities with a change in scope; 3) NCPC selected activities
Planning Budget Worksheet and Narrative (on disk)
Continuing Activity Format (on disk) - complete if not required to submit Full Activity Format and/or Logic Model.
Conflict of Interest Policy (on disk)

(Send one disk copy and one original)

TIME LINE
Date	Event
Week of November 29, 2009 - December 5, 2009	Ad will appear in the Mount Airy News, Elkin Tribune, The Pilot, and The Messenger. Will be posted on the SCECP web site.
November 30, 2009 - December 31, 2009	Distribute Bid Proposal Packages and provide explanation of process and content of bids from 817 W. Pine Street, the SCECP office.
Thursday, January 14, 2010, 4:00 pm (NO LATER THAN)	Bid Application Package due in the Smart Start office (must be received by this date, in the SCECP office)
TBA	Project and Planning Evaluation Committee meets and reviews bids. They obtain additional information from bidders, if necessary. Committee evaluates each activity in order to make decision to recommend funding activity or not.
March Board Meeting	Board hears all recommendations from the Project and Planning Evaluation Committee and makes Final Decisions on whether to include activity in the Annual Plan submitted to NCPC.
NO LATER THAN: TBA	Board approved Annual Plan is submitted to NCPC by due date.
TBA	Project and Planning Evaluation Committee meet to discuss funding levels for activities based on parliamentary budget amounts received from NCPC.
May Board Meeting	Board hears funding recommendations from Committee for activities and makes Final Decisions on amounts to be submitted in initial contract between SCECP and NCPC.
Direct Service Providers	Will be notified of funding level.

REMINDER: Approval by Board does not constitute authority to spend funds for the upcoming fiscal year. A contract between the North Carolina Partnership for Children and SCECP must exist prior to contract with Direct Service Providers. Funding of all activities are subject to the availability of funds. Funding can be reduced or curtailed depending on availability of funds and the North Carolina State Legislators.

To Contact Us:

Surry County Early Childhood Partnership, Inc.

PO Box 7050

817 West Pine Street

Mount Airy, NC 27030

Email: smartstartofsurry@embarqmail.com

Telephone: (336) 786-1880

Fax: (336) 786-1879